Information for members of ASPAB

This page provides

  • A. Information on membership
  • B. Information on dues
  • C. Information on travel grants and student prizes
  • D. Information on the Constitution
  • E. Information on the By Laws
  • F. a Short history of the society
  • G. Link to Reviews
  • H. Link to the latest newsletter
  • I. Link to newsletter information




    Top A. Information on Membership

    Membership is open to all people with an interest in marine and/or aquatic plants. New members are requested to fill in the 'new members' form and return it with a payment of dues to the treasurer. Three types of membership exist

  • Ordinary Membership
  • Student membership (special rules apply see Information on dues)
  • Corporate Membership
  • Life Membership (special membership voted by executive)

  • Send To: Dr. J. Kain, Treasurer ASPAB, 3 Esk Place, Lyons, ACT 2606, Australia

    If you are a New Zealander please send your dues to: Dr Wendy Nelson, The Museum of New Zealand Te Papa Tongarewa, P.O. Box 467, Wellington 1, New Zealand.

  • Download the a  Membership Form

    Top B. Information on Dues

    Dues are payable to the treasurer at 1st July of each year and a member is considered as financial until 30th June the following year.

    Dues for Ordinary Members† = Aust. $ 30.00 + $ 3.00 GST (NZ $30.00) per financial year

    Dues for Student Members* = Aust. $10.00 + $1.00 GST(NZ $ 10.00) per financial year

    *Students must fill in a form from the current newsletter each year which is to be signed by their supervisor in the appropriate space. This form must accompany dues payment.

      †Dues are not to be forthcoming from individuals awarded Life Membership of the Society

    Dues entitle each member to a copy of the newsletters published for the financial year.

    C. Information on Travel Grants and Student Prizes

  • A. Information on Travel Grants
  • B. Information on Student Prizes
  • ASPAB's has a committment to STUDENT CAREER PROGRESS

    One of A.S.P.A.B's strongest commitments is the promotion of student research and involvement in the society's activities. The only avenue for this promotion is through the annual conference, and each year several awards and subsidies are given.

    These are divided into two broad categories -

  • the travel subsidies (to assist, naturally, in travel costs)
  • those awards given for the best student presentation at the conference.



    Travel AwardsLink to Student Travel Awards, Conditions

    ASPAB Conference Travel

    All students who attend the ASPAB conference (and present a paper or poster) are eligible for the travel subsidies. The amounts given are based on the funds left over from the conference. This system can vary depending on how well attended the conference has been and other financial factors, but it general all eligible students receive some contribution to their travel costs. Payment of travel awards is post conference.

    International Travel

    All students can apply for international travel funds to attend conferences, workshops, courses and for herbaria and laboratory visits.


    Prize for Student Presentation

    The second category of awards is those given for the best student presentation. Two awards are given,

  • Best overall student presentation which is awarded AUS$250.00
  • Best 'original' presentation usually awarded the 'C.S.I.R.O.' prize (or equivalent).



    Judging of these awards is carried out by a panel of three, selected by the executive during a pre-conference meeting. At the conference the panel establish their judging criteria, attended all of the talks, and then met at the end of each day to discuss how the judging is progressing. For further information on how the judging is carried out and how to prepare your presentation, go to 'How to prepare a presentation'.


    D. The Constitution of the Australasian Society for Phycology and Aquatic Botany

    Name of the Society

    1. The name of the Society shall be The Australasian Society for Phycology and Aquatic Botany, hereinafter referred to as the Society.


    2. Membership of the Society shall be open to all persons with an interest in the general field of Phycology and Aquatic Botany, and to all institutions with an interest in this field, and shall be available upon payment of the prescribed fees.

    Types of Membership

    3. Two types of membership shall exist as follows:

  • a. Ordinary membership
  • b. Corporate membership



    With the exception of category b. all members shall have full voting rights. Membership of category b. entitles that member only to receive the newsletter and other publications of the Society.

    Ordinary Membership:

    Ordinary Members shall be persons who are or have been engaged in or directed research in a field relevant to the objectives of the Society, and who either possess appropriate academic qualifications or because of knowledge and experience possess an equivalent status.

    Corporate Membership:

    Corporate Members shall be organisations or institutions which are engaged in or sponsor research in fields relevant to the objects of the Society.

    Agreement by Members Admitted to Society

    4. Upon being admitted as a member of the Society, the member agrees to be bound by the Constitution and By Laws of the Society, and to pay all membership fees becoming due during the period that the person remains a member.

    Lapse of Membership

    5. Membership shall be deemed to have lapsed following non-payment of fees for two consecutive years.

    Objectives of Society

    6. The objectives of the Society shall be to

  • promote, develop and assist the study of, or an interest in, phycology and aquatic botany within Australasia and elsewhere: and
  • establish and maintain communication between persons interested in any aspect of phycology and aquatic botany in Australasia.



    How Objectives Are to be Realized

    7. The objectives of the Society shall be attained by

  • a. Arranging, sponsoring or publicising specialist or general meetings or workshops for phycologists and aquatic botanists or in areas of interest to phycologists and aquatic botanists.
  • b. Publication of a newsletter and distribution of a copy of each such newsletter to the members of the Society.
  • c. All such activities as may seem to the Society as incidental or conducive to the attainment of the above objects or any of them.



    Winding up the Society

    8. The Society may be wound up by resolution of the Society passed by a two thirds majority of those present at a meeting convened for the purpose, following three months notice of such resolution. The property and funds held by the Trustees on behalf of the Society shall be disbursed by the Trustees to a similar scientific society as directed by the Executive Committee in its absolute discretion.

    The Annual General Meeting

    9. An Annual General Meeting shall be held at least once in every calendar year, except that in exceptional circumstances meetings need not be held within one calendar year provided that such meetings shall not be more than twenty months after the preceding Annual General Meeting.

    The Annual General Meeting Discourse

    10. All items to be discussed at this meeting including nominations for any position under this constitution shall be circulated to financial members not less than twentyone days before the meeting.

    The Executive Committee

    11. The Society shall elect from its membership at its first meeting and thereafter at each Annual General Meeting, an Executive Committee comprising

  • A President
  • A Vice President
  • A Secretary
  • A Treasurer
  • An Editor
  • One other member
  • A student member



    Period of Term for Members of the Executive

    12. Members of the Executive Committee shall retire at the next Annual General Meeting following their appointment and shall be eligible for re-election.

  • The terms of office for President, Vice-President, other Committee Member and Student Member shall be limited to two consecutive terms
  • The terms of office for Secretary, Treasurer and Editor to three consecutive terms.



    Re-election to the previously held position on the Executive is possible after the expiry of an intervening two-term period. The retiring President will be a member of the Executive, ex officio, for the ensuing term.

    How to Nominate for a Position on the Executive

    13. Nominations for the elected positions on the Executive Committee and acceptances thereof by the nominees shall be submitted in writing to the Secretary not less than twenty eight days prior to the Annual General Meeting.

    Mid-Term Retiremnts from a Position on the Executive

    14. The Executive Committee may fill any vacancy in any office of its membership between Annual General Meetings, from the membership of the Society.

    Minimum Meeting Schedule for the Executive

    15. The Executive Committee shall meet together when required by the President or Secretary and not less than once per year. The quorum for such meetings shall be three.

    Auditing of the Societies Books

    16. The Society at each Annual General Meeting shall elect one auditor.

    Duties of Office Holders on the Executive


  • The duties of the President shall be to preside at all meetings of the Society and the Executive Committee.
  • The duties of the Vice-President shall be to assist the President in any way he/she is able and to assume the duties of the President in the latter's absence.
  • The duties of the Treasurer shall be to collect and receive all monies on account of the Society and shall make all payments ordered by the Executive Committee. At the Annual General Meeting, following his/her term of office, the Treasurer shall submit a balance sheet, audited by an Auditor elected at the previous Annual General Meeting.
  • The duties of the Secretary shall be to attend and take and keep minutes of the proceedings of all meetings of the Society and the Executive Committee, make the necessary arrangements for meetings, issue the required notices, and transmit to the editor matters for publication.
  • The duties of the Editor shall be the publication and dissemination of the Society's newsletter and other publications.
  • The duties of the remaining executive members shall be as specified by the President from time to time.
  • The duties of the Auditor shall be to examine on behalf of the Society all books, accounts and vouchers and the Treasurer's balance sheet prepared for presentation at each Annual General Meeting.



    Powers and Duties of the Executive Committee

    18. Subject to this constitution, the Executive Committee shall manage the affairs of the Society and it

  • May exercise all such powers of the Society as are not by this constitution required to be exercised by the Society in general meeting. Without limiting the generality of the foregoing, the Executive Committee may make such rules and regulations as in its discretion are necessary for the proper management of the Society and which are not inconsistent with this constitution, provided that no such rules or regulations shall be binding until ratified by a general meeting of the Society and published in the news letter of the Society.
  • Shall cause meetings to be held in accordance with the constitution.
  • Shall control the disbursement of the funds and management of the property of the Society, provided however that any cheques or other drawings on the funds of the Society shall be signed by the Treasurer or President or Secretary together with one other officer or trustee.




    19. At each Annual General meeting two trustees shall be elected and they shall hold office for five years and may be reappointed for further terms. In addition, the Treasurer, from time to time, shall also be a trustee.

    Purpose of Trustees

    20. All property whatsoever belonging to the Society shall be vested in the trustees, in trust for the use of the Society.

    21. The Trustees shall deal with the property held in trust by them for the Society as directed by the Executive Committee.

    22. Any vacancy occurring in the office of Trustee shall be filled initially by the Executive Committee until the next Annual General Meeting when a person shall be elected to fill the vacancy.

    Indemnity of Trustees

    23. Each trustee or office bearer Of the Society shall be entitled to be indemnified out of the assets of the Society in respect of any liability incurred in the bona fide performance of a duty entrusted to such person by this constitution or by the Executive Committee, resulting in proceedings civil or criminal.

    Voting by Members of the Society for Officers of the Executive

    24. Subject to this constitution voting on any business before the Society should be by such usual and proper manner as the Executive Committee may direct, and a simple majority shall prevail. All business of the Society shall be conducted by a quorum which shall be twenty members. In the event of a quorum not being present within 60 minutes of the declared time of commencement, the meeting shall stand adjourned to a date to be fixed by the Executive Committee.

    25. All financial members of the Society, other than institutional members, shall have one vote. In the event of a tied vote, the motion shall be deemed to have failed.

    Alteration of the Constitution of ASPAB

    26. A motion for the alteration of any section of this constitution shall be made at a special general meeting of the Society. Members shall be given at least twenty eight days notice of the meeting and details of any proposed motion. No such motion shall be deemed to have been carried unless supported by not less than two thirds of all votes cast.

    Quorum for Special General Meeting

    27. The quorum for such a special general meeting shall be thirty financial members.

    How to Request a Special meeting

    28. Any five financial members may by written request addressed to the Secretary require a special general meeting to be called for this purpose and the Secretary shall refer any such requests to the Executive Committee.

    E. The By Laws of the Australasian Society for Phycology and Aquatic Botany

    1. Annual Membership dues for the Society shall be as follows:

  • Ordinary Membership - A$ 20 (NZ$ 20)
  • Corporate Membership - A$100 (NZ$ 140) (newsletter only etc.)
  • membership will fall due at the beginning of the financial year.



    A reduced membership fee will be offered to full time students and other members as determined from time to time by the Executive Committee.

    2. Votes at special general meetings will be cast by members present at the meeting and by members who sent postal votes which reach the Secretary before the start of the meeting.

    3. Votes for the election of members of the Executive Committee will be cast by members present at the Annual. General Meeting and by members who send postal votes which reach the secretary three (3) working days before the Annual General Meeting.

    F. A short History of the Australasian Society for Phycology and Aquatic Botany

    Will this history ever be here!

    Roberta Cowan


    Last update: Dec. 1, 2001 14:14